Local NGO seeks an Admin Officer/HR Graduate Trainee | Jobs263

Admin Officer – HR Graduate Trainee

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Jobs263 Zimbabwe
  • Post Date: March 25, 2020
  • Applications 0
  • Views 367
Job Overview

Duration: 6 Months  

Nutrition Action Zimbabwe a local based NGO in partnership with Action Contre-la Faim is seeking to recruit for the following vacancies to support implementation of an emergency program in Chiredzi, Mwenezi and Mutare Rural

Please note that this recruitment is in anticipation of expected funds

Job summary

The HR Officer’s main responsibilities are to provide the necessary support to the Log & Admin Manager. This position maintains a high degree of confidentiality and a strong customer service focus. Using His/her knowledge, the incumbent will deal with customers with high level of maturity, tact and diplomacy. His/her key role is to manage all staff data including information on contracts and other related data, support the Log and Admin Manager in administering staff benefit, Recruitment, Orientation and performance management.

Key Responsibilities

  • Manage all documentation related to the administration of staff contracts, benefits and maintain adequate records of all Correspondence
  • Prepare offer letters and contracts for new staff
  • Maintain a database and monitor expiry dates of all staff contracts and renew as and when necessary
  • Provide employee numbers and open individual files for new employees;
  • Monitor staff absence and leave and ensure the filing of appropriate documentation:
  • Receive the recruitment requisition, prepare appropriate vacancy for both internal and external announcement (Advertising); and ensure timely placement of the vacancy announcement in the newspapers;
  • Prepare leave roster and monitor submission of leave authorization forms to NAZ staff and other sub office staff;
  • Ensure accurate filing of all staff related Prepare HR monthly reports and submit to Log and Admin Manager;
  • Manages and prepares data for Monthly, Weekly and ad hoc reports to the Log and Admin Manager;
  • Assist the Log and Admin Manager with the Manpower plan for the organisation for each FY;
  • Ensure there is HR request in place first for all base office recruitments;
  • Support Recruiting Managers of projects and departments to prepare job descriptions with competency profiles;
  • Compile and assist with the shortlist of the candidates and invite short listed candidates for interviews;
  • Liaise with recruiting managers to prepare interview questions and prepare interview summaries after each interview;
  • Participate in Interviews as  and when necessary;
  • Ensure reference checks are carried out before offer letters are issued out;
  • Ensure timely submission of recruitment information to the Log and Admin Manager;
  • Assist the Log & Admin Manager in the management of staff benefits;
  • Regularly and promptly, address queries from managers and staff on their benefits;
  • Prepare Payroll and other adjustment to payroll accordingly and share with Finance;
  • Organize orientation programs and monitor staff development process;
  • Ensure the implementation of identified staff training, development activities and Process staff development request;
  • Manage the process of staff performance planning and management and keep supervisors informed of any delays or  irregularities;
  • Assists in organizational training and development efforts;
  • Manage the process of employee orientation activities and ensure that all employees are thoroughly oriented;
  • Performs other related duties as required and assigned.


  • A minimum qualification of a first degree in Human Resource, Administration, Management

Required Skills and Experience

  • Ability to speak fluent English;
  • Proficient in the use of Microsoft applications including, word, excel, PowerPoint and outlook (or similar  software);
  • Knowledge of databases and skills needed to access & analyze information; basic analytical and statistical skills;
  • Strong problem solving, analytical and operational abilities;
  • Excellent planning; organizational and time management skills;
  • Ability to maintain confidentiality;
  • Good knowledge of human resource practice, policies and procedures;
  • Familiarity with Local Labour Law and   Strong customer service focus;
  • Building and nurturing relationships;
  • Excellent interpersonal written  and oral communication and presentation skills;
  • Ability to work with minimum supervision;
  • Ability to multi-task and work with deadlines;
  • Excellence and Commitment

To apply

Applications and detailed curriculum vitae with the position clearly highlighted in the Subject line can be sent out to: infor@naz.co.zw

Deadline: 27 March 2020 (COD)

Job Detail
  • Career LevelStudent
  • QualificationDegree
  • ExperienceFresh
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