CARE began working in Zimbabwe in 1992 in response to a severe regional drought. After establishing a drought mitigation program, CARE began longer term developmental programs with local partners in building small dams, strengthening local microfinance institutions, and launching projects to assist small businesspersons in the rural areas.
CARE Zimbabwe’s overall goal is to empower disadvantaged and poor households to meet their basic needs. Programs promote sustainable livelihoods of poor and vulnerable people.
The organisation seeks to recruit outstanding candidates who are known for their excellence, professionalism, integrity and who are committed to providing support to vulnerable communities in remote locations of the targeted provinces. Interested candidates are encouraged to apply for the position posted below.
The position will be responsible for overseeing and leading efficient and cost-effective warehousing and logistics functions including food and non-food commodity requests, reception, storage, dispatch and reporting for assigned project(s).
Key duties and Responsibilities
- Coordinates the requests, receipt (Call Forwards) and dispatch of all goods (food and non food), ensuring activities are completed in line with best practice with the required timeframe and distribution schedules are met.
- Contributes to analyzing the pipeline on incoming commodities vis-avis planned receipts , dispatches and directing where commodities are to be stored to achieve optimal warehousing space utilization.
- Works closely with programme and other logistics units to plan warehouse operations including staff duty allocations.
- Analyses distribution plans, allocates commodity deliveries to transporters, coordinates dispatches with the warehouse keeper, tally clerks and transporters to ensure uninterrupted supply chain based on agreed schedules.
- Ensures safety issues for staff working in the warehouse, enforces compliance with set procedures, and oversees ledger updates on stock movement and safe custody of warehouse records.
- Conducts operational meetings with service providers (transporters and stevedore companies) to address impediments that could hamper warehouse operations.
- Ensures warehousing infrastructure (locks, doors, fencing, security lighting, etc) is secure and that operational equipment like weight scales is in serviceable condition while upholding high level of accountability standards.
- Coordinates daily & weekly activities for assigned warehouses, related to scheduling and supervision of reception, storage and dispatch, setting the pace and priorities of parallel activities and supporting the team to overcome day-to-day problems
- Ensures donor and CARE stock management procedures/guidelines and policies for food and non-food commodities are adhered to at all times and that a seamless paper trail exists documenting all stock movements
- Coordinates activities between Warehouse teams and staff in Procurement and Program, particularly in tracking deliveries/reception from suppliers and distribution activities against contracts and documented project plans
- Supervises maintenance of hygiene standards and cleanliness of warehouse interior and exteriors, including coordinating regular inspections, fumigation/spraying, and cleaning
- Contributes to warehouse space utilization planning for major stock movements, including sign off on calculations of space requirements
- Conducts regular spot checks to ensure physical stock match book balances and implements corrective measures to rectify any irregularities
- Reviews Commodity Request Slips (CRRA) and distribution plans for accuracy; stock availability, presence of required authorizations and consistency of goods descriptions and specifications
- Reviewing waybills returned from the field, ensuring they are all accounted for and are correctly and clearly completed
- Supervises maintenance of updated inventory of all Waybills, Loss/Gain/Adjustment books and Destruction Certificates in the warehouse
- Regularly inspects all internal and external areas of the warehouse, verifying that security of goods is optimal and taking prompt corrective action on defects on infrastructure, i.e. leaks, drainage, broken fence, gates/doors, security lighting, etc
- Ensures adequate security measures are in place at CARE warehouses including guards, key management practices, security checks are observed. Provide immediate verbal and written notification of any thefts; damage to warehouse structures or other notable incidents to the Finance and Operations Director to secure the loss/safeguard stocks
- Ensures that warehouse staff’s roles are well defined and understood, clear objectives and written work plans are agreed, performance is monitored and feedback is given on performance, and that adequate training and capacity building takes place.
- Participates in the tendering process of Secondary Transporters and Loaders Company as per the donor’s regulation
- Ensures the reconciliation process of food and non-food commodities are well reported to appropriate parties (management and PMU/USAID, other partners)
- Facilitates commodity audits as per the schedule and ensure appropriate reporting on the same
- Degree in Warehousing and Logistics or Business Administration
- +4 years’ experience on warehouse and logistics management.
- Experience with USAID regulation is an added advantage
- Proficiency in computer skills including experience of MS Word, Excel, MS Office Project,
- Understanding and demonstrated commitment to the importance of gender and youth issues in food security programming.
- Demonstrated commitment to principles of Gender Equity and Diversity, as evidenced in previous positions / programming
Deadline: 25 November 2020