Terms of Reference for the Development of a Quality Learning Environment Manual
The JF Kapnek Trust established in 1986 works to improve family health, reduce child mortality, provide a protective environment and create educational opportunity for the children of Zimbabwe through the implementation of scalable, sustainable programs. It has partnered with the Government of Zimbabwe and other Non-Governmental Organisations in the implementation of several educational projects in different districts. Its partnering with Save the Children in educational programs has seen improvement in children’s access to quality basic education, especially for disadvantaged and marginalized groups including children with disabilities.
Save the Children through the NORAD Framework did significant work on Quality Learning Environments (QLE) in 8 districts across Zimbabwe. It initiated a robust QLE approach that works as a planning tool, a guide that sets benchmarks and a monitoring tool that ensures delivery and achievement of desirable learning outcomes. This was necessary to improve the learning environment and facilitate removal of aspects of the environment that brought negative emotions and negative consequences on children’s socialization and learning outcomes. The QLE assessment is a broad and multi-dimensional assessment of teaching and learning in the school, conducted through a mixed methods approach including interviews and focus group discussions with students, teacher, parents and community members, as well as classroom and school observations of teaching and learning activities and physical infrastructure.
The QLE approach has 5 guiding principles. The first one states that learning environments must ensure that there is children’s emotional and psycho-social protection. Thus, the education intervention has to ensure a place free of child abuse and discrimination by for example, ensuring that there is a child friendly complaints reporting system or feedback in place. The second other principle concerns the physical safety of the school environment. This implies that the school programme should be inclusive and meet the physical well-being of learners by providing such facets as infrastructure, portable water and safe play areas. School health, hygiene and nutrition programmes are also critical in this instance.
The third principle is about the learning environment’s ability to allow and promote full and active participation of learners in the learning process. Here, the education programme encourages and supports active engagement of learners and child centred teaching, adaptive to learners’ needs for improved learning outcomes. The fourth guiding principle talks of the parents; and local school communities being actively supportive of the children’s learning through involvement in planning, decision making, implementation, monitoring and such related activities to improve education service delivery. The role of parents, teachers and learners in the provision of education, learner welfare and development are made clear. The fifth one is on school governance. This support schools to be more responsive and calculation. Therefore, it is in this regard that Save the Children has partnered with JF Kapnek Trust in the development of the QLE manual to cover tools that were used in the implementation phases as well as the processes and lessons learned during the implementation of the QLE framework between 2012 and 2020. The documentation of the QLE will act as an evidence of innovative approach for influencing government policies and practice to improve the quality of basic education. It will also be expected to reinforce advocacy activities for the QLE purpose. The publication will be shared with the Ministry of Primary and Secondary Education, partners and relevant key stakeholders in both Government and Non-Governmental Organisations.
Documentation on work done by Save the Children on QLE approach and lessons learnt between 2012 and 2020 under the NORAD Framework Agreement in 8 districts in Zimbabwe.
JF Kapnek is seeking for a qualified and experienced consultant to conduct an in-depth documentation on work done by Save the Children on QLE approach and lessons learnt between 2012 and 2020 under the NORAD Framework Agreement in 8 districts in Zimbabwe. The assignment will be located in Harare with travels to the sites. The services of the consultant will be required for a period of 20 days.
Objectives and Scope of Work
The main objectives of the consultancy are:
- To get an overview of the QLE approach: To document the contextualization and development of the QLE-based programming including a mapping of all interventions, implementation successes and challenges. The mapping should include a description of the interventions and how they have been implemented
- Highlight challenges and lessons learned, identify success criteria and provide recommendations on how to scale up including development of guidelines and training materials.
- Develop a comprehensive user-friendly manual made up of the best practices of the QLE approach under the NORAD framework support
The major tasks and key activities expected to be undertaken by consultant are as follows:
- Develop a comprehensive QLE and contextualization manual, which includes:
- A description of the process of how QLE approach programming was developed and contextualized in the Zimbabwe context and descriptions of core activities i.e. the history of QLE implementation in Zimbabwe
- Describe the major components of the QLE model
- Lessons learned from the successes and challenges of implementing QLE approach including descriptions of some of the most promising school-level innovations
- Explanation on how prioritization of and resource allocation decisions on QLE guiding principles were made
- Documentation of the intended and unintended results
- How well QLE has integrated other cross-cutting themes (child protection, child rights governance, health & nutrition, child poverty, gender, disability, and resilience) in schools
- Bring out the partnership that existed with government and other partners during the implementation of the QLE approach
- Best practices in QLE assessment and integration of schools development planning
- Develop a 30 pages user-friendly guiding document on the QLE-based programming approach model. This document will: (a) Introduce the QLE as a conceptual framework, monitoring framework, and planning tool and (b) Detail the process of implementing QLE approach (step by step guidance for the participatory QLE assessment, consultations, action planning, and joint monitoring) for each of the key major guiding principles including background, purpose, objectives, rationale, implementation model/methods/approaches, activities, tools/modules for implementation, any available information about results (from monitoring data) and lessons learned.
The consultant will:
- Provide the consultancy work plan and budget breakdown;
- Be responsible for quality of work, with guidance from JF Kapnek team
- Report progress of work on a regular basis to the team
- Work closely with the JF Kapnek and Save the Children team on project information
- Use his/her own equipment and support services needed for the consultancy work
- Submit all documents as stated in Expected Outputs
- Provide final manual on the consultancy work
- Present the document to JF Kapnek
Role of JF Kapnek Trust
- JF Kapnek Trust will support the consultant with transport while working on the Save the Children QLE Consultancy Project.
- Training the consultant on Child Safeguarding policy.
- Coordinate and support consultant during the documentation period and partner visits for additional qualitative data collection.
- Provide relevant project documents for documentation
- Provide relevant project result data to the consultant
- Organizing meetings and arranging appointments for the consultant to ensure that all the needs of the consultant are timely met.
- Give feedback on draft tools, proposed methodology and report produced by the consultant
- JF Kapnek will pay the consultant after he/she has completed the tasks in question and when all the processes have been documented – a documentation report of the processes should have been finalised for the payment to be effected
The specific purpose of the consultancy is to conduct an in-depth documentation of the QLE activities conducted by Save the Children under the NORAD Framework Project in Zimbabwe. This is expected to take 20 days. The consultant is expected to document this project implementation processes and impact from the perspective of children, teachers, parents, stakeholders and service providers. The documentation will also provide recommendations for sustainable project delivery and scale-up into the future.
Guiding Key Questions
- Describe the approach that was used during the QLE approach?
- What is the theory of change in the QLE approach?
- What was the specific role of Save the Children staff, MoPSE staff, parents, community and children in the implementation of the approach?
- What specific challenges of children were the QLE guiding principles trying to address?
- What work was done where, when and with what result during the past 8 years?
- What was the contribution the QLE guiding principles to children’s learning outcomes?
- What was the contribution of NORAD, Save the Children, Ministry of Primary and Secondary Education, Schools, District Education Offices, SDCs, stakeholders, the community and children in the QLE approach over the years?
- How could the QLE approach have been conducted to give a bigger impact?
- What were the strengths and challenges noted in the execution of the QLE approach?
- The consultant shall seek informed, written consent from the subjects of all interviews for the assignment
- The consultant shall receive induction in JF Kapnek Trust’s Child Safeguarding Policy and sign in agreement to the policy and shall abide by the Child Safeguarding Policy throughout the consultancy duration.
The consultant will be paid full amount when the QLE consultancy document has been successfully submitted and accepted by JF Kapnek Trust. The report will be circulated and be finalized before payments have been made.
Minimum Qualifications of the Consultant
- A university degree in Education, Social Sciences, Development Work or related Degree from a recognized institution of higher learning or similar
- Good understanding of the Zimbabwean context, current policies practices and structures related to basic education
- Previous experience working or consulting for an NGO, INGOs in Zimbabwean is required
- Previous experience in conducting similar research/case study
- Pdorovencume nexpetatiorienn on ce, thekn edowulcaedge tion se catnd or in Zsimbkills abw ein designing and
- Implementing qualitative and quantitative studies
- Fluency in English and another national vernacular language desirable
- Excellent analytical and report writing skills
- Submission of the past work/assignment completed
An interested consultant who meet the required above specifications should submit a cover letter, CV with a detailed schedule of relevant experience (most preferably in carrying out similar assignmentsnas required for this assignment) with traceable and contactable referees for each assignment, at least three sample reports from previous most recent consulting projects (all samples will be kept confidential) or links to websites where reports can be retrieved and a proposal which includes methodology, a detailed work plan with clear timelines and indicative budget clearly marked “Consultancy for Documentation of Quality Learning Environment Approach” in the subject section of the e-mail or on the envelope by close of business 28 June 2020 to:
The Country Director,
42 Bates Street,
Or email to: firstname.lastname@example.org
This is an urgent assignment; therefore, shortlisting will be done on a rolling basis.
Only shortlisted candidates will be contacted.
Candidates will be subject to JF Kapnek Trust’s Child Safeguarding recruitment procedures and checks. The consultant and team will be bound by JF Kapnek Child Protection Policy and the Sexual Harassment & Exploitation Policy during the engagement with the organization.
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