The DSIEO will provide overall support for strategic information and evaluation to the district and health facilities within the allocated geography and will maintaining a close liaison/working relationship with the District Health Information Office. The position is responsible and accountable for improving the quality of data generated by the district, facility, and community service delivery platforms in the HIV, TB and TB/HIV programs across all indicators and program areas, as well as ensuring that data are accurately entered and reported timely onto the program databases for MOHCC, OPHID and USAID (MOHCC DHIS2, OPHID DHIS2, and DATIM). The DSIEO functionally reports to the District Program Coordinator (DPC), and technically to the Strategic Information and Evaluation Manager. The DSIEO will work with and capacitate all OPHID program staff within the district with data management and data quality improvement activities.
1. Support the implementation of district facility and community SIE/M&E activities for HIV, TB, and TB/HIV programs
- Forge enduring relationships with the District Health Executive (DHE) to ensure easy access to health facilities and health facility data, and nurture a synergistic effort in implementing SIE activities for HIV, TB, and TB/HIV programs
- Assist the DHE in adopting national HIV, TB, and TB/HIV SIE/M&E systems, guidelines, and standard best practices on data quality.
- Participate in strategic DHE meetings and share SIE/M&E updates, progress on facility and community data management and data quality improvement activities and challenges that need the DHE’s attention
- Provide timely and accurate data dashboards to the DHE to support a data driven approach to resolving district level challenges affecting the HIV, TB, and TB/HIV programs
- Support the DHE in coordinating all SIE/M&E plans/activities for partners working on HIV, TB, and TB/HIV programs within the district
- Work with the DHE in conducting facility and community level RDQAs, assessments and data quality supportive supervision of HIV, TB, and TB/HIV programs
- Support the DHE in conducting skills audits and coordinating training of healthcare workers on data management and SIE/M&E systems for HIV, TB, and TB/HIV programs
2. Assist the DPC in managing district program resources for the organization
- Support the DPC in preparing the district annual budget and workplan in consultation with provincial team
- Support the DPC in utilizing organizational resources in line with OPHID’s policies, the grant agreement, and in compliance with the USAID rules and regulations as applicable
- Support the DPC in using data driven site identification for HRH placement, and the recruitment, orientation, deployment, and performance management of all HRH resources (OI/ART, CXCA Screen, PC, DEC, CRF etc)
- Assist the DPC in submitting monthly projections and monitor expenditure against budget for SIE activities
- Submit timely requests and acquittals for resources in line with financial management policies and other relevant SOPs to support SIE implementation
- Assist the DPC in ensuring the timely submission of all administrative documents and reports (vehicle logbooks, asset verification checklists, petty cash certificates etc) in line with relevant SOPs
3. Support the roll out and implementation of a minimum package of SIE activities at facility and community level within the district (standard SIE package)
- Support facility and community service delivery platforms to implement a standard records management (paper based and electronic – including flow), retention and archiving system for all facility records (registers, MRFs, tally sheets, patient care booklets, reports etc)
- Support facility and community service delivery platforms to implement routine EPMS/EHR/electronic record audits and ensure electronic records are always up to date
- Support facility and community service delivery platforms to utilize standard EPMS/EHR/electronic record reports to improve patient care (appointments, missed appointments, defaulter, viral load etc)
- Support facility and community service delivery platforms to implement the standardized data consolidation meeting system and produce defined outputs (green book audits, EPMS/EHR audits, register audits, data analysis cascades, data validation report, meeting minutes, MRF etc)
- Provide feedback to SIE Manager/DPC/Provincial Manager on the implementation of tools, and provide inputs into new/revised tools
- Support facility and community service delivery platforms to implement data quality improvement activities
- Identify health worker capacity needs, train, and mentor as necessary on the minimum package of SIE activities at facility and community levels
4. Support the reporting, data analysis and utilization of data at facility and community level service delivery platforms
- Support facility and community service delivery platforms to accurately and timely aggregate data daily/weekly/monthly/quarterly from primary data sources and ensure that all data reported reflect the correct enumeration of individual clients served
- Support the facility and community level teams to produce cascades and other relevant data analysis dashboards/charts to monitor the implementation of HIV, TB, and TB/HIV services
- Support facility and community level teams to interpret cascades and dashboards, and draw up action plans to close any gaps noted
- Support facility and community teams to produce holistic data free of duplication of reporting across all data sets
- Support facility and community teams to routinely conduct self-assessments on data quality, and to actively work on continuously improving data quality
5. Reporting, data quality, data analysis, and use for the district HIV, TB, and TB/HIV program implementation
- Support the timely collection of all facility and community level reports to the district through existing MOHCC channels
- Timely and accurately enter all program daily, weekly, monthly and quarterly data into OPHID (DHIS2, MS Forms, Google sheets etc) and USAID (DATIM) databases, and support entry into MOHCC DHIS2.
- Perform quality checks on all data entered in OPHID (DHIS2, MS Forms, Google sheets etc) and USAID (DATIM) databases (completeness, outlier analysis, validation rule analysis etc), and correct all errors or obtain comments from programs for entry into databases justifying any abnormal data
- Analyze routine weekly/monthly/quarterly data and provide feedback to programs on facility and community level performance to aid preparation of remedial action plans for rectifying poor performance or documentation of best practices
- Support district program team in using data to identify facility and community level gaps
- Use data to identify facilities and communities with data quality challenges, prioritize the sites based on priority indicators and conduct RDQAs at such service delivery platforms
- Train/mentor and build the capacity of district teams on SIE activities and data quality
- Support data collection (including supervision of data collectors) for rapid assessments, deep dives, and data calls to evaluate program implementation
- Support the data entry, reporting, analysis and use of all program evaluation data
- A quantitative bachelor’s degree in mathematics, statistics, M&E AND a completed program in health sciences/public health/HIV programs, OR
- A bachelor’s degree in public health, health sciences, operations research, AND a completed program in a quantitative area (M&E, biostatistics)
- Internal candidates previously recruited to the FACE-HIV program in compliance with the requirements of the SIE Officer specifications will be considered, subject to committing to transition to the specified qualifications within a defined period.
- A master’s degree in epidemiology, public health, biostatistics, M&E or similar will be an added advantage
- Minimum of three years’ experience and demonstrated practical skills in monitoring HIV and AIDS, TB, care, and support programs
- Proficiency and competency in MS Office suite (Word, Excel, PowerPoint, Outlook) and online collaboration technologies
- Demonstrate working knowledge of quantitative data collection systems in the MoHCC, including familiarity with processes of strengthening district level M&E capacity, and data analysis using Advanced Excel, SAS, SPSS, STATA, Epi-Info, EpiData, or any other data analysis software
- Experience working with multiple stakeholders and familiarity with PEPFAR indicators and reporting requirements will be an added advantage
- Step 1: Click here and Complete the Application Form.
- Step 2: Submit your cv and application letter via email to : firstname.lastname@example.org clearly indicating the position you are applying for on the subject of the email.
OPHID and its Consortium partners are an equal opportunity employer and do not discriminate against any employee or job applicant on the basis of race, political affiliation, religion, tribe, national origin, gender, physical or mental disability, health status (including HIV status) or age.
Deadline: Thursday 24 September 2020.
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