A local NGO is seeking highly qualified and experienced applicants to fill the position of Finance and Administration Manager to have oversight role for the organisation’s funding from local and international partners. He/She should be a qualified professional accountant (CPA, CA or equivalent membership of an internationally recognized professional accounting institute and have at least 5 (five) years of post-professional-qualification experience in auditing or financial management. Familiarity with public sector financial management would be a distinct advantage. Reporting to the Executive Director and working in close liaison with the Grant Finance Manager –He/She shall provide leadership in all day-to-day accounting operations, with functional responsibility for accounting, accounts payable, payroll, accounts receivable and tax compliance for Partner projects. The position will focus on implementing financial strategies that best serve program objectives in accordance with Organizations Strategy, Partnership Policies and PEPFAR/ CDC, The Global Fund and donor requirements.
No Chancers Please. The individual should be able to start immediately
Job Description and key responsibilities
- Oversee day-to-day financial management and accounting for the projects; maintains and manage financial accounts;
- Ensure that the project meets all donor financial requirements and complies with donor policies and regulations;
- Assist in establishing, maintaining, and updating organizational financial policies and procedures to guide the work of project staff and management;
- Provide regular budget monitoring reports (budget vs. actual expenditures) and other financial reports to budget holders/stakeholders as required for periodical analysis and provide recommendations for budget realignments as required in compliance with established systems and the client’s rules and regulations;
- Work with the Program Managers to develop annual budgets, projections, financial plans, costing estimates and monthly cash forecasting;
- Maintain regular communication with the senior leadership team by providing relevant and timely financial statements, information for planning and decision-making purposes;
- Ensure timely payments to staff, consultants, and vendors;
- Work closely with program managers to implement monthly payroll accurately and on time, keep accurate and updated records and conducts regular reviews of staffing financial information;
- Oversee payments to vendors and contractors, consultants and other relevant parties and ensure that proper documentation is present; tracks all tax withholding information that is readily updated and available to project leadership;
- Maintain internal accounting system and records, and ensure reliability and integrity of financial management information systems, documentation and reports;
- Prepares and submit monthly financial reports as directed by Executive Director in timely manner; in hard and soft copies;
- Ensure that internal control procedures and donor regulations are adhered to for all cash and bank disbursements, receipts, transfers and include appropriate backup of supporting documentation;
- Actively participate as a member of the Senior Management Team;
- Ensure field vouchers are prepared accurately, supporting documents are in place, and all transactions are coded in accordance with chart of accounts and project charge code(s).
- When applicable, assist with an internal or external audit activity;
- Organize and manage the annual audit of the of organisation’s accounts and prepare, manage and implement follow-up plans based on given recommendations;
- Establish processes and systems to manage, disburse and oversee small grants, as required;
- Maintain proper and updated asset registers.
- Validate the organisation’s payroll, and ensure tax calculations, social security and other statutory contributions are made in line with relevant statutory provisions;
- Manage operations and provide finance and administrative support to all personnel;
- Perform any other responsibilities as may be directed.
- A Bachelor’s Degree (minimum), or a master’s degree (desirable), in Accounting, Business Management.
- Possession of professional qualification in accounting will be relevant (e.g. ACCA, CIMA, CIA, CA).or other relevant field;
- A minimum of 10 years of work experience in broader finance and administration management with a local or international organization, including office management, HR, finance, IT, and logistics;
- Demonstrable financial management experience on U.S government-funded programs, including U.S. government policy, procedures, and reporting requirements;
- Experience developing, managing, oversight, and reporting on million dollar budgets;
- Excellent financial and analytical skills;
- Experience directly managing finance and administration staff persons;
- Proven problem identification and resolution experience with budgeting, forecasting, banking, tax authorities, foreign currency transactions, and other related issues;
- Able to communicate effectively and excellent interpersonal skills to form effective working relationships at all levels;
- Experience with pastel and Berlina payroll and other accounting and budget monitoring tools;
- High level of computer literacy;
- Knowledge of payroll, taxes, audits and public financial acts/bills.
- Solid understanding of project cycle management;
- A Citizen of Zimbabwe or must be legally authorized to work in Zimbabwe.
Interested candidates should send certified copies of academic and professional certificates, CV and a motivational letter in an ENVELOPE CLEARLY MARKED with the position applied for to:
The Executive Director;
160 Baines Avenue,
P. O. Box 1556;
Deadline: 30 September 2020