Job categories : Finance
Vacancy code : VA/2020/B5303/19797
Department/office : AFR, KEMC, Kenya MCO
Duty station : Harare, Zimbabwe
Contract type : Local ICA Support
Contract level : LICA-6
Duration : Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’
Deadline : 28-May-2020
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.
The Project will fall under the purview of the UNOPS KEMC (Kenya Multi Country Office) Located in Nairobi, Kenya. The Kenya Multi Country Office manages a growing portfolio of engagements, including associated strategic and operational risks. The KEMC sub-region currently consists of an established Operation Hub in Nairobi, Kenya, which manages a portfolio of engagements in multiple countries in East and Southern Africa. This includes a large portfolio of Infrastructure, procurement and project management service in Kenya, Uganda, Tanzania, Zimbabwe, Mozambique and several Island states.
Following devastation caused to life, livelihoods and property by tropical storm Idai in March 2019, the WB has allocated up to US$ 75 million to finance a recovery project for Zimbabwe. The recovery project is to address both early and mid-term recovery needs in multiple sectors (livelihoods, health, education, agriculture). UNOPS has been requested to establish a multiple projects in Zimbabwe to assist with the recovery of the selected areas in Zimbabwe that were most affected by the storm. Multiple project require the support of The Finance Associates that includes The Project Implementation Unit based in Harare and Community infrastructure project in Mutare, in addition to finance support required in any other country within the Hub.
Under the direct supervision of the functional supervisor, who reports to the Head of Support Services, the Finance Associate will provide financial and administrative support over timely processing, recording, reporting, monitoring, and maintenance of financial transactions in accordance with UNOPS’ financial rules, regulations, policies and processes.
- Administration of budgets and cost-recovery system
- Accounting. Payments, Payroll
- Office cash management
- Knowledge building and Knowledge sharing
1. Administration of budgets and cost-recovery system
Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:
- Preparation and modifications of Cost recovery budgets, for the portfolio,
- Preparation of Budget to actual cost variance reports of cost recovery projects
- Presentation of researched information for planning and effective management of office’s financial resources
- Provision of inputs for implementation of cost-saving and reduction strategies, in consultation with the management.
- Preparation of cost drivers for allocation of pooled resources, resource sharing and follow up on contributions within the office’s resource mobilization efforts
- Distribution of UN common costs to various cost centers, based on agreed cost drivers
Payments and financial reporting Accounting, Payments, functions focusing on achievement of the following results:
- Prepare Interim Financial reports as required, in prescribed format
- Review and pre-clear payment requests when duly supported by legit supporting documents, in line with UNOPS FRR.
- Prepare and process GLJE’s, as applicable
- Prepare and share quarterly exceptions reports over timely receipting.
- Monthly reconciliation of all pooled accounts
- Timely preparation and submissions of all IPAS Finance and FG driven reports.
- Timely response to requests to resolve financial data issues.
- Timely corrective actions on erroneous data in Enterprise Resource planning system.
- Monthly Reconciliation of all Accounts Receivables and payables, for projects
- Review OA requests and ensure proposed OA custodian has no pending OA
- Review OA accountability supporting documents and process accountability GL
- Exception reporting on OA in excess of 70 Days
- Provide monthly OA aged analysis
- Provide finance support with Asset verification exercise
- Provide support during IAIG, UNBOA and project specific Audits
- Perform any other tasks as requested
3. Office cash management
- Review weekly cash position for local UNOPS Bank accounts to ensure sufficient funds against cash requirement for disbursements.
- Timely identification and AR recording of receipts in the Bank account.
- Receipting of miscellaneous income that includes payment for private use of official phone, re-banked OA balance.
- Timely and accurate preparation of bank reconciliations.
- Timely preparation of monthly cash flow forecast and submission to UNOPS treasury.
- Provide proof of payment as requested
- Conduct surprise petty cash count
4. Knowledge building and knowledge sharing
- Organize, facilitate and/or deliver training and learning initiatives for personnel on finance-related topics.
- Provide sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and dissemination of best practices in human resources.
- Contribute feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
- As a Key Business User provides financial management support in the financial management module of the Enterprise system to internal clients.
Impact of Results
The effective and successful achievement of results by the Finance Associate directly impacts the efficient and effective management of financial resources in projects and programmes, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management.
- Completion of secondary school or equivalent is required;
- CPA or Bachelors degree in business administration, public administration or equivalent disciplines is desirable.
- 6 years of experience within the areas of finance, accounting, business administration is required;
- Knowledge of UNOPS financial rules and regulations;
- 1 year working knowledge of ERP is required;
- Experience with G-Sheet , other relevant e-tools in finance and account are desired;
- Experience in cash management is an added advantage;
- Experience in UN system organizations is desirable.
- Fluency in written and oral English required. Knowledge of second UN working language desirable.
Integrity & Inclusion
- Treats all individuals with respect; responds sensitively to differences and encourages others to do the same.
- Upholds organizational and ethical norms.
- Maintains high standards of trustworthiness.
- Role model for diversity and inclusion.
- Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first.
- Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
- Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal.
- Actions lead to total task accomplishment through concern for quality in all areas.
- Sees opportunities and takes the initiative to act on them.
- Understands that responsible use of resources maximizes our impact on our beneficiaries.
- Open to change and flexible in a fast paced environment.
- Effectively adapts own approach to suit changing circumstances or requirements.
- Reflects on experiences and modifies own behavior.
- Performance is consistent, even under pressure.
- Always pursues continuous improvements.
- Evaluates data and courses of action to reach logical, pragmatic decisions.
- Takes an unbiased, rational approach with calculated risks.
- Applies innovation and creativity to problem-solving.
- Expresses ideas or facts in a clear, concise and open manner.
- Communication indicates a consideration for the feelings and needs of others.
- Actively listens and proactively shares knowledge.
- Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
Deadline : 28-May-2020