ERC is looking for a Finance Manager | Jobs263

Finance Manager

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Jobs263 Zimbabwe
  • Post Date: November 23, 2020
  • Applications 0
  • Views 382
Job Overview

The Election Resource Centre (ERC) a think tank and advocacy institution on electoral democracy in Zimbabwe, is looking for a Finance and Administration Manager to lead a vibrant and dynamic finance and administration department. The Finance Manager reports to the Executive Director

Position summary

General Management:

  • Liaise with the Director on organizational cash flow;
  • Liaise with donors on all aspects of financial management;
  • Develop a plan for on-the-job training for project staff in financial procedures and educate all team members on financial responsibilities;
  • Discuss with the Director the structure of the finance team;
  • Assist the Director and field management in development of project implementation strategies;
  • Identify problems and develop solutions for best financial practice;
  • Provide proper supervision, training, guidance and mentoring to ensure smooth financial management.

Financial Management:

  • Set up and maintenance of the Finance system and development of procedures for tracking income / expenditure in accordance with ERC policies;
  • Preparation / review of all forms of financial reports;
  • Supervise the preparation of allocations of funding and budgeting of planned expenses;
  • Ensure timeous settlement of organisations obligations;
  • Communicate budgets and spending authorizations to the programmes team;
  • Establish banking arrangements and maintain liaison with principal bankers;
  • Develop a plan to minimise exposure to currency fluctuations;
  • In consultation with the Administrator/Office Manager establish a payroll structure for staff;
  • Manage the day-to-day functioning of the finance section, including cash disbursements, cash receipts, etc;
  • Establish an effective filing system which can provide easy access to information and proper documentation of all financial requirements;
  • Ensure all typical donor requirements for documentation of expenditures are met to facilitate attribution of expenses to donors when funding is obtained;
  • Facilitation and oversight of donor and institutional audits; Define and produce financial reports on utilization of funding to aid senior management in decision- making process;
  • Protect ERC assets through maintenance of asset register, internal control and audit procedures;
  • Ensure compliance to organisational policies, statutory laws, and donor rules and regulations.

Human Resources Management:

  • In consultation with the Office Manager/Administrator develop finance department staff plans;
  • Ensure proper competitive recruitment which is well documented to show the choice of selected person and reason;
  • Ensuring that all hired staff and consultants have got valid contracts and are held to the terms of their contract.
  • Preparation and maintenance of the organisations payroll, making all necessary deductions against staff members’ salaries, ie PAYE, NSSA, medical aid, pensions, as well other advances;
  • Ensure proper job evaluation that covers good segregation of duties; Ensure staff performance is evaluated;
  • Promote staff career growth and continued learning;
  • Ensure staff is motivated to deliver on work objectives;
  • Institute disciplinary measures where necessary;
  • Maintain good interpersonal relationships with staff as well as foster the same within the organisation;
  • Ensure professionalism in the workplace;
  • Establishment of procurement procedures and expenditure authorizations.

Qualifications & Experience

  • First Degree in Finance, Accounting or Business and a Masters Degree in related fields or an MBA;
  • A professional qualification such as ACCA, CIMA or study towards one will be an added advantage;
  • Good knowledge of USAID, EU, and FCDO rules and regulations will be a strong added advantage;
  • At least 5 years managerial experience in an NGO setting.

To apply

Interested candidates meeting the above criteria should submit an application, clearly marked in the subject line which is being applied for, a CV and motivational letter to: jobvacancy@erczim.org

Applications which do not meet the minimum qualifications will not be considered. Only shortlisted candidates will be contacted.

Deadline: 25 November 2020

Job Detail
  • Career LevelManager
  • QualificationDegree
  • Experience3-5 Years
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