CNFA seeks a HR & Admin Officer in Bulawayo | Jobs263

Human Resources & Administrative Officer

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Jobs263 Zimbabwe
  • Post Date: November 9, 2020
  • Applications 0
  • Views 226
Job Overview

Reports to: Operations/Safety & Security Manager
Location: Bulawayo

About CNFA and Amalima Loko

CNFA is a US-based non-profit nongovernmental organization (NGO) that works to stimulate economic growth and improve rural livelihoods in the developing world through five core capabilities: (1) Productivity, Food Security and Nutrition; (2) Input Supply and Farm Services; (3) Economic Resilience and Rapid Recovery; (4) Value Chain Development; and (5) Volunteer Technical Assistance. Amalima Loko is a new USAID-funded 5-year program implemented by CNFA and 5 partner organizations which applies community-driven approaches to improve food security, nutrition, and natural resource management in over 80 communal wards in Matabeleland North.

Position Summary

The Human Resources & Administrative Officer will be responsible for providing support in various human resources and administrative functions. S/he must be able to multi-task and communicate effectively with the entire team.


  • Keep personnel records and update personnel data system;
  • Support the development and implementation of HR initiatives and systems;
  • Be actively involved in recruitment processes;
  • Posting position advertisements in local papers and social media platforms;
  • Assist in performance management processes;
  • Knowledge of USAID rules and regulations;
  • Support the management of disciplinary and grievance issues;
  • Review employment and working conditions to ensure legal compliance;
  • Responsible for payroll processing;
  • Following on updates from ZIMRA, NSSA and NEC;
  • Assist with analysing timesheets register every month to ensure that all timesheets are filed accurately each month.
  • Assist with organising general staff meetings and workshops;
  • Update employee records, ie employment contract, job descriptions and policy documents before starting work;
  • Preparation of independent contract hire forms;
  • Ensuring that all new employees are properly oriented;
  • Co-ordinate and process pre- employment medical aid registration and update medical aid account;
  • Ensuring that the hire request forms are signed and approved before the contractor starts work;
  • Preparation of independent contractor contracts and dispatching them after review by Operations/Safety & Security Manager;
  • Request for payments for independent contractors;
  • Knowledge of HR functions (pay & benefits, recruitment, training & development);
  • Understanding labour laws and disciplinary procedures;
  • Maintain leave schedule;
  • Record exit interviews;
  • Maintain audit ready files.

Safety Health and Environment Requirements

  • Observing all regulations concerning Safety, Health and Environment and take reasonable care of the Safety & Health of self and others who may be affected by one’s actions or omissions;
  • Co-operating actively with Managers, Supervisors and all staff in implementing all relevant Health and Safety programs;
  • Reporting all near misses, incidents, potential hazards, dangerous practices and occurrences to Supervisors without delay;
  • Not intentionally or recklessly interfere with or misuse anything provided in the maintenance of current standards of Safety and Housekeeping;
  • Compliance with CNFA requirements on Safety, Health and Environment;
  • Compliance to established CNFA working procedures and instructions in the interest of Safety, Health and Environment.


  • Degree in Human Resources management, Administration or equivalent;
  • IPMZ diploma;
  • At least 5 years NGO and USAID experience in Human Resources;
  • Further training in Human Resources will be a plus;
  • Class 4 driver’s license.

Knowledge, Skills and Abilities Requirement

  • MS Office and other business applications;
  • Ability to work under pressure and with minimal supervision;
  • Sound knowledge of Labour Laws;
  • Strong interpersonal and communication skills;
  • Must be able to maintain confidentiality matters;
  • Problem solving and decision-making aptitude;
  • Ability to manage complex working relationships;
  • Reliable & strong ethics;
  • Strong communication, planning and organization skills.


  • Fluency in spoken and written English is essential.
  • Basic proficiency in spoken IsiNdebele required.
  • Proficiency in other languages spoken in Matabeleland North a plus.

To apply

Qualified candidates, especially women are encouraged to send their applications. To apply please send a cover letter and CV to with “Human Resources & Administrative Officer” in the subject line.

Deadline: 10 November 2020 (12 pm)

Job Detail
  • Career LevelOfficer
  • QualificationDegree
  • Experience5-10 Years
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