FAO is looking for a National Professional Officer (Administration) | Jobs263

National Professional Officer (Administration)

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Jobs263 Zimbabwe
  • Post Date: August 4, 2020
  • Applications 0
  • Views 381
Job Overview

Closure Date: 24/Aug/2020, 11:59:00 PM
Organizational Unit: SFS
Job Type: Staff position
Type of Requisition: NPO (National Professional Officer)
Grade Level: N-2
Primary Location: Zimbabwe-Harare
Duration: Fixed term: 1 year with possibility of extension
Post Number: 2001521

Important Notice – Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments

  • FAO is committed to achieving workforce diversity in terms of gender and nationality
  • People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase
  • All applications will be treated with the strictest confidentiality
  • The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization

Organizational Setting

FAO’s Subregional Office for SFS is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing subregional food, agriculture and rural development priorities. It develops and maintains relations with subregion-wide institutions including Regional Economic Integration Organizations (REIOs). The Subregional Office is a subsidiary of FAO’s Regional Office for SFS.

Reporting Lines

The National Professional Officer (Administration) reports to the Administrative Officer

Technical Focus

Programme administration and financial management, including accounting and personnel administration

Key Results

Effective and efficient provision of administrative support to the programme and project activities of Office.

Key Functions

  • Plans, organizes, and coordinates the office’s administrative services;
  • Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation;
  • Plans and implements procedures, norms and systems in compliance with existing policies, for a full range of administration-related processes including personnel;
  • Manages and supervises the administrative team;
  • Reviews and analyses data from a wide variety of sources, including FAO’s corporate systems and database
  • Prepares reports, financial and budgetary estimates for projects; plans and organizes the application, control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation , audits, and other requests;
  • Reviews accounts, processes payments in accordance with established rules and liaises with local banks and financial institutions
  • Oversees the financial and administrative correspondence and filing system of the office;
  • Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained
  • Ensures the compliance with the Organization’s security guidelines (Minimum Operational Security Standards ‘ MOSS)

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

  • National of Zimbabwe
  • Advanced university degree in a field related to business or public administration
  • Two years of relevant experience in office management, administration, accounting and/or audit, budget or finance
  • Working knowledge (Level C) of English
  • Working knowledge of the local language (if not English, French, Spanish, Arabic, Russian or Chinese)

Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

  • Work experience in more than one location or area of work, particularly in field positions is desirable
  • Extent and relevance of experience in the field of office management and administration including supervisory experience
  • Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures
  • Extent of knowledge of FAO’s corporate systems and database, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset
  • Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

GENERAL INFORMATION

  • Staff members in this category are recruited locally and paid according to a local salary scale. Salary scales are reviewed periodically on the basis of comprehensive surveys of the best prevailing conditions of employment in the locality.
  • FAO reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description.

CONDITIONS OF SERVICE

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: https://icsc.un.org/Resources/SAD/Booklets/sabeng.pdf

FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes:

  • elements of family-friendly policies
  • flexible working arrangements
  • standards of conduct

HOW TO APPLY

  • To apply, click “Apply Now” and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills;
  • Candidates are requested to attach a letter of motivation to the online profile;
  • Once your profile is completed, please apply and submit your application;
  • Your application will be screened based on the information provided on your online profile;
  • Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list;
  • Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications;
  • Incomplete applications will not be considered;
  • Only applications received through the FAO recruitment portal will be considered;
  • We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: Careers@fao.org

FAO IS A NON-SMOKING ENVIRONMENT

Job Detail
  • Career LevelConsultant
  • QualificationDegree
  • Experience1-3 Years
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