A Local NGO seeks a Procurement Officer in Harare | Jobs263

Procurement Officer

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Jobs263 Zimbabwe
  • Post Date: November 19, 2020
  • Applications 0
  • Views 297
Job Overview

About the organization

A local Non-Governmental Organisation is seeking highly qualified and experienced applicants to fill the position of Procurement Officer, based in Harare. The contract of employment is for 9 months and is renewable subject to availability of funding and satisfactory performance of the candidate.

Position Summary

  • The position exists to provide support to the Organisation through performing procurement duties.
  • The successful candidate will report to the Operations & Logistics Manager.


  • Source quotations, prepare comparative bid analysis, raise purchase orders, getting the documents reviewed and signed by the respective offices;
  • Ensure that procurement of goods and services is in compliance with the Procurement policy;
  • Facilitate the quality and quantity control of procured goods and services as per specifications and arrangements set out in the Requisitions, Purchase Orders or Contracts;
  • Ensure that suppliers are paid on time and communicate such payments to suppliers;
  • Follow up with Suppliers to ensure speedy and complete deliveries of ordered goods;
  • Attend to short deliveries and rejections and ensure that rejected goods are exchanged or credit notes received from Suppliers.
  • Carry out quarterly market surveys for regular goods and services to ensure that the organisation continues to get value for money;
  • Apply for Import and CBCA licenses from respective Ministries as per Statutory instruments requirements;
  • Expedite customs clearance of goods as soon as they arrive at the Port of Entry and ensure the goods are collected from customs and delivered timeously;
  • Collection of customs related documentation from couriers once notification has been received;
  • Follow up on ZIMRA procedures for bills of entries release, acquittal and collection of cargo from Port of Entry;
  • Facilitate smooth clearance of all road shipments in consultation with external clearing agencies;
  • Maintain the Procurement-Clearance Float and updating entries daily and ensure it is always funded for customs clearance costs;
  • Recommend new suppliers who will be of strategic benefit to the organisation for accreditation.
  • Ensure that files are up to date as per the procurement filing and documentation guidelines;
  • Ensure that files are clearly and legibly labelled for easy access and retrieval of documents;
  • Keep both manual and electronic files in an orderly manner. Update the Clearing Report and Cost Trackers on a regular basis.

Qualifications, Skills and Experience

  • Degree in Procurement/ Supply Management/ Purchasing and Supply Chain/ Logistics and or Business Degree or higher;
  • Membership of Professional Bodies like CIPS, CILT is a distinct advantage;
  • A minimum of 3 years’ experience in procurement or supply chain management.
  • At least one-year experience in shipping & customs clearance will be an added advantage;
  • Ability to work fast and accurately under intense pressure with minimum supervision;
  • High level of integrity, honesty, commitment, and professionalism;
  • Ability to multitask. Computer skills, including proficiency in Email, Microsoft Excel and Microsoft Word are essential;
  • Meticulous record keeping, excellent interpersonal and communication skills and good command of English (both written and oral);
  • A clean class 4 driver’s licence.

To apply

Interested candidates should submit their application letter, detailed Curriculum Vitae and certified copies of certificates to procoff2020@gmail.com

Only shortlisted candidates will be contacted.


Job Detail
  • Career LevelOfficer
  • QualificationDegree
  • Experience3-5 Years
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