UNDP is looking for a Programme Finance Associate | Jobs263

Programme Finance Associate

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Jobs263 Zimbabwe
  • Post Date: April 30, 2020
  • Applications 0
  • Views 738
Job Overview

Agency : UNDP
Title : Programme Finance Associate
Job ID : 30304
Practice Area – Job Family : Management – OPERATIONS
Vacancy End Date : 12/05/2020
Duty Station : Harare, Zimbabwe
Education & Work Experience : C-HS Graduate or Equivalent – 6 year(s) experience
Languages Required:English
Grade : G6
Vacancy Type : FTA Local
Posting Type : External
Bureau : Africa
Contract Duration : 1 Year with possibility for extension

OPEN TO NATIONALS OF ZIMBABWE

Background

Under the guidance and direct supervision of the Programme Finance Analyst, the Programme Finance Associate provides leadership in execution of financial services in the Country Office (CO) Programme Unit ensuring effective and transparent utilization of financial resources and integrity of financial services. The Programme Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations. The Finance Associate works in close collaboration with the operations, Programme and project teams in the CO and UNDP HQs staff for resolving complex finance-related issues and information delivery.

Duties and Responsibilities

Support the administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

  • Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;
  • Assist in mapping the CO Programme Finance business processes and elaboration of the content of internal Standard Operating Procedures in Programme Finance in consultation with office management;
  • Support the implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the CO resource mobilization efforts;
  • Assist in elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management;
  • Adherence to the core values of the UN (ethics and integrity) in all transactions

Assist CO Programme Finance management and the functioning of the optimal cost-
recovery system focusing on achievement of the following results:

  • Support the preparation and modifications of budgets for UNDPs management projects, follow up with HQs on authorized spending limits (ASL) for management projects;
  • Assist in implementation of the control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger;
  • Support in the presentation of thoroughly researched information for planning of financial resources of the CO Programme Unit, reports containing analysis of the financial situation;
  • Timely preparation of cost-recovery bills in Atlas for the services provided by, elaboration and implementation of the income tracking system and follow up on cost recovery.

Provide accounting and administrative support to the Country Programme Unit focusing on achievement of the following results:

  • Proper control of the supporting documents for payments, review of financial reports for NIM/DIM projects;
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; travel claims, MPOs and other entitlements are duly processed;
  • Assist with maintenance of the Accounts Receivables for UNDP projects and follow up with partners on contributions.
  • Proper budgeting of RCO funds and ensure that requests are processed timely and reporting on funds utilization.

Support the implementation of Harmonized Approach to Cash Transfer (HACT) focusing on achievement of the following results:

  • Conduct spot checks;
  • Assist in the training of office and IP staff members as appropriate;
  • Maintain awareness of IP’s financial management practices and internal controls;
  • Determine if project funds are used for intended purposes;
  • Check accuracy of IP’s reporting on use of funds, to ensure that the presented expenditures were true and fair;
  • Scheduled Audits of internal controls for cash transfer to address specific weaknesses identified.
  • Participate in the HACT working group and support implementation of joint assurance activities.

Assist facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

  • Organization of trainings for the project staff on Project Finance;
  • Synthesis of lessons learnt and best practices in Project Finance;
  • Sound contributions to knowledge networks and communities of practice.

Competencies

Functional Competencies:

  • Building Partnerships
  • Maintaining information and databases
    • Tracks and reports on mobilized resources;
  • Promoting Organizational Learning And Knowledge Sharing
  • Basic research and analysis
    • Researches best practices and poses new, more effective ways of doing things;
    • Identifies and communicates opportunities to promote learning and knowledge sharing;

Job Knowledge/Technical Expertise

Fundamental knowledge of processes, methods and procedures

  • Understands the main processes and methods of work regarding to the position;
  • Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Payables, reporting);
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
  • Demonstrates good knowledge of information technology and applies it in work assignments;

Promoting Organizational Change and Development

Presentation of information on best practices in organizational change

  • Documents ‘best practices’ in organizational change and development within and outside the UN system;
  • Demonstrates ability to identify problems and proposes solutions;

 

Design and Implementation of Management Systems

Data gathering and implementation of management systems

  • Uses information/databases/other management systems;
  • Makes recommendations related to work procedures and implementation of management systems;

Client Orientation

Maintains effective client relationships

  • Reports to internal and external clients in a timely and appropriate fashion;
  • Organizes and prioritizes work schedule to meet client needs and deadlines;
  • Responds to client needs promptly;

Promoting Accountability and Results-Based Management

Gathering and disseminating information

  • Maintains databases;

Core Competencies:

  • Demonstrate corporate knowledge and sound judgment;
  • Self-development, initiative-taking;
  • Acting as a team player and facilitating team work;
  • Facilitating and encouraging open communication in the team, communicating effectively;
  • Creating synergies through self-control;
  • Managing conflict;
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
  • Informed and transparent decision making;

Required Skills and Experience

Education

  • Secondary Education with specialized certification in Accounting and Finance;
  • University Degree in Account & Finance, Business or Public Administration would be desirable;

Experience:

  • 6 years of progressively responsible finance experience is required at the national or international level;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems;
  • Solid financial Management skills in ATLAS or similar ERP;
  • Experience of IPSAS and/or IFRS is required;

Language Requirements:

  • Fluency in English and the national language of the duty station.

Vacancy End Date : 12/05/2020

Job Detail
  • QualificationDegree
  • Experience5-10 Years
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