Programme Officer Justice & Peace wanted | Jobs263

Programme Officer Justice & Peace

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Jobs263 Zimbabwe
  • Post Date: March 10, 2020
  • Applications 0
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Job Overview

Job Profile

To contribute to CAFOD’s involvement in Zimbabwe and Eswatini in line with the agreed strategy, by taking the lead on the day-to-day management of CAFOD-supported programmes and partnerships. The scope of the post falls into the following broad functions:

Programme management and development in line with the direction set by the Country/Sub-regional Strategy (CSP): in co-operation with partners, developing and managing CAFOD supported programmes;

Managing effective relationships with partners: developing and nurturing partnerships and providing or facilitating capacity development support, where appropriate;

Internal and external representation: of the programme, in co-ordination with the Country Representative and Programme Manager, as appropriate;

Financial management and monitoring of programmes and projects: developing and managing budgets, and monitoring expenditure in line with agreed parameters;

Systems and compliance: ensuring the effective use of CAFOD’s systems to share programme knowledge and inform decision making. This includes ensuring compliance with agreements, regulations and requirements attached to our work;

Thematic focus: complement partners’ thematic understanding on justice, peace and governance, contributing to the development of relevant interventions that bring about positive change;

 

Key Responsibilities

Programme management and development in line with the direction set by the CSP

In co-operation with partners, develop and manage CAFOD-supported programmes (this includes long-term development and advocacy), contributing to the development and review of CAFOD’s strategy and programme frameworks for Zimbabwe and Eswatini;

Jointly responsible with partners for the effective implementation, monitoring, evaluation (including facilitating external evaluations) and reporting on programmes, in line with jointly agreed standards (programme cycle management) and donor requirements;

In agreement with partners, jointly develop programme and project proposals and assess the existing capacities to manage and implement the work. This includes leading on preparation of funding applications and reports for external funders, in liaison with the Programme Funding Team, and the development of partner capacity development plans to address capacity issues;

Promote, capture and disseminate learning from partners and programmes, and ensure that this informs future programme development;

Realise CAFOD’s principles by acting in line with CAFOD’s partnership standards, and by promoting and supporting partners’ adherence to jointly agreed accountability, gender, safeguarding, supply chain management/procurement good practice, and other standards, as these emerge;

Contribute, where appropriate and in agreement with partners, to advocacy and information work in support of partners efforts, with relevant stakeholders in the region and/or globally;

Oversee and support (where appropriate) the work of Programme Accompaniers, Programme Support Officers, interns and consultants working on CAFOD-supported programmes;

Respond to emergencies as they occur, as requested by the Country Representative, and in co-ordination with CAFOD’s Humanitarian Department;

Keep up to date with development issues and trends, both within the relevant country or sector, and more generally;

Monitor the political and security context to contribute to CAFOD’s organisational risk assessments and security plans.

Managing effective relationships with partners

Develop, nurture and manage relationships with CAFOD’s partner organisations in line with the principles and standards set in our Partnership Policy, guidance and tools, and in agreement with the Country Representative or Programme Manager;

Work with partners to regularly assess the quality of the relationship, ensuring that effective communication channels are in place, and that any shortcomings are addressed;

Invest in partners’ capacities, by jointly identifying needs, developing plans to strengthen capacities, identifying sources of support, and allocating resources. This can be through a facilitator or by direct provision of specific capacity strengthening support;

Support partners in accessing the tools and support required to successfully implement capacity development plans;

Organise (and where relevant accompany) partners’ visits.

The post-holder will be expected to undertake frequent travel (approximately 12 weeks per year).

Internal and external representation

In co-ordination with the Country Representative and/or Programme Manager develop, nurture and sustain relationships and effective communications with relevant stakeholders, including local government, national networks and other agencies working in/on Zimbabwe, Malawi and Swaziland. This will include other Caritas/CIDSE agencies;

In agreement with the Country Representative or Programme Manager, sustain relationships with relevant bi-lateral agencies, seeking opportunities for programme funding, where applicable;

Communicate with other teams within CAFOD to ensure that the programme is well understood, and that information is available for fundraising and other communication, including publications, media briefings, education, etc. This may involve participation in sessions/events with supporters, communities of practice, working groups, etc., as agreed with the relevant manager.

 

Financial management and monitoring of programmes and projects 

In close co-operation with the relevant roles in the finance and funding teams, prepare, manage and monitor budgets relating to both CAFOD and partner-led expenditure, as agreed with the Programme Manager or Country Representative;

Deliver the programme within agreed budgets or instigate budget revisions according to evolving needs, in line with CAFOD’s finance guidelines and procedures;

Develop relevant risk registers and monitor them in conjunction with the Country Representative or Programme Manager;

Where appropriate, commission and manage (with partners) audits for programmes and projects;

Carry out partner financial profiles and reviews, in co-operation with the finance team.

Systems and compliance 

Effectively use CAFOD’s programme management information systems[1] to ensure programme and project information is up-to-date. This will include producing management information to support decision making;

Ensure compliance with agreements, regulations and requirements attached to our work.

Thematic focus:

Complement partners’ thematic understanding on justice, peace and governance issues, contributing to the development of relevant interventions that bring about positive change.

 

Notes:

This list of duties and responsibilities is by no means exhaustive, and the post-holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification;

 

Safeguarding for Children and Vulnerable Adults

CAFOD recognises the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect.  CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse.  CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount.  Any candidate offered a job with CAFOD will be expected to adhere

to CAFOD’s Safeguarding policy and sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

Person Specification

 

Essential Criteria

Understanding our context

  • Understanding Catholic identity; appreciation of Catholic values and social teachings
  • Understanding international development: understanding and experience of international development and programme management and quality standards; in depth knowledge of the local context in relation to thematic expertise (justice, peace and governance) at both conceptual and practical level.

Working together

  • Managing ourselves; able to work independently and be proactive in solving problems and demonstrate initiative and analytical skills
  • Working with others; able to work within a diverse team and with a range of partners
  • Communicating; excellent written and spoken communication skills in English. Able to communicate with colleagues and partners at a distance
  • Looking outwards; Understanding and first-hand experience of effective and values-based partnership work between northern and southern organisations and communities;

Making change happen

  • Managing resources; demonstrates effective stewardship
  • Achieving results; performance driven, able to deliver across complex programmes.
  • Managing our performance; Able to manage competing work demands;
  • Taking the lead; models values and competencies

Job-specific competencies

  1. Understanding and first-hand experience of institutional funding work/projects, priorities, trends and donor conditions, including developing high-quality donor funding bids. Ability to build effective donor relationships.
  2. Experience using programme cycle management tools effectively to deliver work within an agreed programme framework, including programme integration;
  3. Able and committed to facilitate or support the development of partners’ capacities; experience of a range of capacity development approaches and techniques Experience with a values-based partnership approach (between northern and southern organisations and communities).
  4. Financial management understanding and experience;
  5. Ability and willingness to travel for approximately 12 weeks per year, sometimes at short notice and to areas of potential risk
  6. Knowledge and experience working on justice and peace building issues in the region. In-depth knowledge of economic, social and political dynamics in Southern Africa and advanced analytical skills.
  7. Proven ability to provide high quality technical advice to partners and CAFOD staff in peace and justice sectors
  8. Candidates must have the current right to work in Zimbabwe

Desirable Criteria

  1. Experience and expertise in PDMEAL is an advantage
  2. Experience of developing and supporting partner-led advocacy work is an advantage

Starting Salary: Grade 6a, US$35,040 per annum

Contract: 2-year contract with the possibility of renewal

Closing Date: 22 March 2020

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