Position Title: Project Officer
Supervisor: National Technical Officer
The Determined, Resilient, Empowered, AIDS-free, Mentored, and Safe women (DREAMS) program in Zimbabwe is focused on reducing new HIV infections amongst adolescent girls and young women (AGYW) by 40% by September 2021. The DREAMS program is being implemented in six priority high HIV burden districts in Zimbabwe i.e. Bulawayo, Chipinge, Gweru, Mazowe, Makoni, and Mutare. Under FHI360’s the DREAMS Project primary role in is to deliver a comprehensive curriculum on HIV prevention, gender norms and social asset building targeted at AGYW in school, out of school and their sexual partners at community level. The core package of interventions consists of social asset building, social protection, family and caregiver skills building, community norms activities that are complemented by provision of youth friendly sexual and reproductive health services.
Summary of Basic Function
- The Program Officer is responsible for providing program operations and management support for the FHI 360 DREAMS Program.
- S/he helps manage project operations, administration, finances, and logistics, and liaises directly with FHI 360 and sub-partner staff.
- The Project Officer will develop office systems and practices to ensure the efficient and effectiveness of DREAMS Program Implementation (Ensure program filing-both hard and soft copies of program documents, reports, MoUs, Contracts and other important program documents).
- Must have good records maintenance skills.
- The Project Officer works directly to support the National Technical Officer to support partners to develop and monitor project scopes of work, budgets, and timelines.
- The Program Officer reports to the National Technical Officer and learns about all aspects of the DREAMS Project in order to provide program support, including sub-award management and support, tracking annual work plan, expenditure and procurement.
- S/he is expected to work independently with limited supervision.
Duties and Responsibilities:
- In liaison with the National Technical Officer, the Project Officer, coordinates program implementation following donor, organizational and program guidelines
- Assist in developing and monitoring annual work plans and budgets, as well as associated deliverables and results/outputs.
- Prepare, coordinate reviews, edit, and disseminate project-related reports and documents, including subcontract scopes of work, country strategies, progress updates, curricula, and other documents and reports.
- Prepare project contract documents (subcontracts, sub-agreements, purchase orders, and Memoranda of Understanding) as requested;
- Provides technical support in management of the program’s sub awards
- Coordinates the timely identification and addressing of program implementation challenges
- Coordinates program documentation (Reports, Success Stories, Support in the development of IEC Materials)
- Develop comprehensive reports on DREAMS program and submit summary reports to management.
- Coordinates and cultivates healthy relationships with sub-partners.
- Work closely with Country Office Technical team to coordinate the development and monitoring of the program annual, quarterly and monthly Implementation Plan and Budget.
- Coordinates appropriate program monitoring, accurate financial and programmatic reporting to Country office.
- Provides supervision and technical support for all FHI360/Zimbabwe DREAMS district and Provincial staff and ensure compliance with technical, programmatic and financial requirements set by FHI360 and its funders.
- Responsible for management and coordination of DREAMS Program activities at the provincial and district levels.
- Coordinates and collaborates with all provincial and district stakeholders, DREAMS implementing partners and sub-partners
- With support from the country and provincial office M&E staff, monitors all interventions strategies to ensure that they meet contractual, financial and programmatic goals.
- Performs clerical and administrative support tasks, including creation, typing and editing of program correspondence, purchasing documents, reports, program handbooks, and other publications
- Any other duty as assigned by supervisor from time to time
Knowledge & Skills:
- Demonstrated knowledge of strategic planning, administrative, and financial management systems. Skill in organizing resources and establishing priorities
- Knowledge of HIV/AIDS, health systems, decentralization of services and related issues specifically targeted for young people in general and adolescent girls and young women.
- Ability to manage projects, sub-partner, set realistic priorities, and plan for the successful implementation of programs.
- Contribute, coordinate and ensure the quality of monthly/quarterly reports
- Ability to coordinate and organize meetings and/or special events.
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
- Ability to gather and analyse statistical data and generate reports
- Computer literacy is a must.
- Excellent report writing, oral communication and interpersonal skills.
- Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
- Ability to travel to implementation sites within the province a minimum of 25%.
Required Qualifications and requirements:
- Bachelor’s Degree in social science or related field
- A minimum of 3-5 years relevant experience working on adolescent and youth health related interventions.
- Master’s Degree in any related field is an added advantage
- Experience of HIV/AIDS/SRHR program planning and implementation at the community, provincial and district levels working with NGO sectors is required
- Extensive knowledge of health and development programming in a developing country is preferred
- Working knowledge of major donor policies (USAID) as well as international not-for- profit organizations is a must.
- Experience in designing and implementing of public health/international development programs funded by US government or other international donors is a distinct advantage.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
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