Care International seeks a Project Secretary | Jobs263

Project Secretary

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Jobs263 Zimbabwe
  • Post Date: June 10, 2020
  • Applications 0
  • Views 458
Job Overview

Job Description

The Project Secretary will be responsible for providing administrative support for the efficient and effective implementation of project activities

Key duties and Responsibilities

  • Orders, issues and maintains an adequate inventory of project supplies such as stationery and office equipment
  • Raises Internal Purchase Requisitions (IPR) for approval to facilitate smooth procurement process for the team and follows up on requests with the Procurement department
  • Tracks Team Leader`s key meetings and appointments
  • Organizes project meetings, venues, travel and accommodation for staff and stakeholders
  • Maintains a proper filing system for soft and hard copies of project documents including back-ups, such as project reports, project proposals (Custodian of project information and correspondence)
  • Consolidates Personnel Activity Reports (PARs) for the project
  • Maintains and updates a leave tracker in liaison with the Team Leader
  • Follows up on project issues such as action points, scope of work, submission of PARs, weekly updates
  • Facilitates internal communication to project staff as assigned by the Team Leader
  • Requests, receives, make payments and liquidates cash advances for the project
  • Follows-up on status of procurement and escalates challenges to the Team Leader
  • Ensures that IASC core principles and Safeguarding standards are met and maintained accordingly
  • Reports cases of suspected SHEA to the Emergency Coordinator, and or relevant stakeholders

Qualifications

  • Minimum Diploma in Business Administration with certification in Secretarial studies. Degree will be an added advantage
  • 1-2 years working experience in similar position

Additional Information

  • Previous work experience with big and complex projects
  • Ability to multi-task and work independently as well as in a team
  • Able to work under pressure
  • Pays attention to details
  • Professional and pleasant personality with good written and verbal communication and interpersonal skills

Mutare, Zimbabwe

Deadline: 17 June 2020

Job Detail
  • Career LevelOther
  • QualificationDiploma
  • Experience1-3 Years
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