The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
These jobs are found in Bulawayo WFP warehouse. Job holders report to the Logistics/ Supply Chaiin Officer.
At this level, job holders typically work in large WFP warehouses with very busy and complex warehouse operations and are required to operate with a high degree of independence. They manage a number of warehouse support staff to achieve effective warehouse management.
- To coordinate receipt/dispatch and verification of commodities in order to maximise quality of warehouse operations and mitigate losses, and ensure implementation of the best storage management practices and compliance with WFP warehouse guidelines and standards.
- Coordinate and/or receive/dispatch commodities including transhipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
- Review, verify and sign off warehouse and transport documents, and ensure accurate maintenance of confidential files and warehouse transaction records to enable immediate reporting on commodity movements in line with the corporate requirements.
- Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.
- Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.
- Support regular physical stock inventory exercise, to ensure compliance with IPSAS and standard business requirements.
- Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with WFP established procedures.
- Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards.
- Provide supervision, guidance and on-the-job training to warehouse staff supporting their development and high performance.
|Capability Name||Description of the behaviour expected for the proficiency level|
|Supply Chain Management and Optimization||Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.|
|Planning, Project & Resource Management||Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.|
|Information Management & Reporting||Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.|
|Market Analysis, Contracting and Operational Execution||Ability to collect and collate necessary information to enable WFP to make informed operational decisions.|
|Warehouse and Inventory Management||Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.|
|Technical Assistance and Coordination||Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.|
- Completion of secondary school education.
- A post-secondary diploma or degree in Warehousing or Supply Chain or any other related area is desirable.
- Fluency in both oral and written communication in English and in Shona.
- At least 5 years experience working in a warehouse, logistics or supply chain
- Experience using corporate systems to monitor pipeline information, insurance claims, and food stock.
- Experience analysing data (on commodities, funds, etc.) and drafting reports.
- Experience in measuring service providers’ performance against set KPIs.
- Experience in assisting the preparation of contract documentation.
- Experience in providing technical business support in corporate systems.
Qualified candidates are requested to submit their application via E- Recruitment attaching a signed application letter, a Curriculum Vitae and a signed Personal History Form (P11) available at http://www.unon.org/docs/P11.
Only short-listed candidates will be contacted for the recruitment processes.
WFP DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING)
The deadline for receipt of applications is 15 April 2020.
Female applicants who are qualified and experienced are especially encouraged to apply